Trips and dispatch
Plan trips, assign vehicle and driver, track transit and unloading status, chase PODs, see each trip’s margin, and generate the paperwork each trip needs.
Product capabilities
The working system behind your logistics operation.
Every operational and financial record a transport business keeps, connected so that one entry updates the next.
Job cards and inventory
Raise workshop job cards against a vehicle, issue parts from FIFO-costed stock, and track tyres as serialized assets through their whole life.
Money and settlements
One ledger behind trips, bills, receipts, vouchers and party settlements — with rate cards for agreed fares, loan instalment schedules, and an action centre that ranks today’s collection work and sends the reminder by WhatsApp or email.
Tracking and visibility
Live positions from your tracking provider or the driver’s phone, trips that advance as the truck crosses its route, pinned routes the driver’s phone navigates, and a fleet wall for the office TV with each trip’s planned road and detours drawn.
Fuel and toll
Fuel-card balances, card limits and PIN controls, pump credit-bill imports, petro transactions, and NETC toll transactions reconciled against the trips that incurred them.
Offline-first by design
Every record is written to a local database first and syncs through the Transport Book server when the connection returns. Weak signal at a plant or depot never stops the work — and the same workspace opens in a browser when there is nothing to install.
Capability map
Grouped the way the application is.
The desktop workspace organises work into these areas, and the navigation follows the same shape.
Operations
The daily work: what is moving, what it cost, and what still needs chasing.
- Trips with status, route, party, driver, fare, adjustments, and margin
- Job cards for workshop and maintenance work, on desktop, web, and mobile
- Fuel transactions, pump credit-bill imports, and NETC toll transactions
- Reconciliation against bank and fuel-card statements, with matching that learns from your decisions
- GPS tracking with map and list views, kept vehicle tracks, and trips that advance from the truck’s position
- A fleet wall for the office TV, cycling through the trucks on the move with roads and detours drawn
- Pinned trip routes, navigated stop by stop on the driver’s phone
- Global search and open-by-id across every record
- Inquiry support for questions raised against a trip
Fleet and people
The vehicles and the teams behind them, with their papers and money attached.
- Vehicles with documents, insurance, loan and hypothecation terms, and expiry reminders
- Service schedules that remind when work falls due and advance when a service job card closes
- Purchase and sale lifecycle, with the linked money on both sides
- Driver history and toll history on every truck
- Tyres tracked as serialized assets, fitted and rotated by position
- Employees, salary processing, and driver availability
- Driver Finder for matching an available driver to a load
- Parties, firms, and billing profiles
Finance
One ledger of record, with vouchers and reports as packaging over it.
- Accounts across cash, bank, fuel card, loan, and statement sources
- Party settlements: trips and payments in one basket, closed at parity
- Receipts, payments, and credit applied across documents
- Billing section: invoices, receipts, payment vouchers, GST filing, e-invoice and e-way bill tools, TDS register
- Rate cards that hold the agreed fare per party or vehicle owner and fill it on the trip
- Income and expense heads on every record, and capital accounts for partners’ money
- Invoices, statements and payment reminders sent by email or WhatsApp
- Loan instalment schedules matched to bank debits, with the liability report to follow
- Party ledger exports and shareable statement links with password and expiry
- Outstanding balances — to-pay, credit, and balanced — in one report
- Tally export, balance sheet, and profit and loss
Insights and controls
Reports that answer an operating question, and checks that keep the data honest.
- Vehicle, trip expense, and vehicle-financial summaries
- Round-trip analysis and loading workspace
- Collections and risk scoring across parties
- Intelligence: cost per km, lane profitability, leakage checks, fleet utilisation, cash forecast, and compliance registers
- Data Quality Center for inconsistent records, and a GPS log review for duplicates, conflicts, and silent units
- Document health check with one repair per problem, including recovery from another of your computers
- Entity Unifier for merging duplicate master records
- Role and module permissions per team, and Connected Devices for every synced machine
Inside the application
Every area, as it ships.
Captured from the shipping Windows build, in the same run that produces the Microsoft Store listing.
01 / 06
Working capital, receivables, payables, POD pending, and the exceptions that need attention today.
See how Transport Book fits your operation
Tell us how your logistics team works today. We will walk through the relevant desktop and mobile workflows.